Underground Jeeps Inc. By-Laws

Underground Jeeps Inc. By-Laws

Postby Admin » Thu Dec 13, 2007 9:51 pm

Underground Jeeps

2007 BY- LAWS



ARTICLE 1 NAME
The name of this non- profit organization shall be: UNDERGROUND JEEPS.

ARTICLE 2 PURPOSE
The purpose of this organization is to promote the sport of four-wheeling for and by its members driving in street legal, duly registered and insured vehicles capable of handling rough terrain. Underground Jeeps is a family friendly non-profit off-roading club that welcomes stock and built jeepers who agree to have fun with a legal, safe and environmentally responsive approach.

ARTICLE 3 MEMBERSHIP
Membership in this organization shall be open to the public regardless of race, color or creed. Membership limits can and will be imposed from time to time by the Board of Directors. A member shall receive upon initial membership, a club decal, and affiliation with the EC4WDA and access to it land once approved. A member is entitled to attend all regularly scheduled events. In order for a person to become a member of the UNDERGROUND JEEPS a prospective member must willingly abide by the rules and by-laws established by the Board of Directors of UNDERGROUND JEEPS.
Current maximum membership is $50.

ARTICLE 4 VEHICLES
Vehicle width is limited to a maximum of 70". Vehicles must be Jeep type or sport utility vehicles with a low range transfer case. Minimum tire size shall be 30". Maximum tire size shall be 38". Tow hooks up front are mandatory and some type of tow hook or receiver hitch, clevis or other secure means of towing from the rear is required. A hitch ball is NOT acceptable for safe pulling of another vehicle. All non-hard top vehicles must have a roll bar. All vehicles must have seat belts for ALL occupants which must be worn while vehicle is in motion. Vehicles must be legally registered and insured. Antique plates are welcome. Any vehicle over 70" wide must have approval of the Board, or be proportionate to the make and model.

ARTICLE 5 GUEST VEHICLES
Guest Vehicles Will Only Be Allowed Per Approval Of The Board Of Directors and Under The Following Conditions:
1) One guest vehicle per club member.
2) Seven days advance notice to club president.
3) Guest vehicle owner signs waiver of indemnity and liability
4) Meets all club minimum equipment requirements.
5) Subject to all club rules while riding with Underground Jeeps
6) Limited to one run per year without submission of an application for membership.

ARTICLE 6 MANDATORY EQUIPMENT
All vehicles must have a first aid kit, a CB radio, fire extinguisher, tow strap with loops (no hooks) and a spare tire equal in size to the tires being run on the vehicle. No undersize or temporary spares will be allowed. Steel whip antennas are not allowed. The maximum antenna size is not to exceed five feet.

ARTICLE 7 CLUB EVENTS
A club event is a regularly scheduled event authorized by the Board of Directors. All club members and their passengers must sign a waiver of liability and indemnity before being permitted on a club run. A tech inspection may be performed by the trail leader(s) before leaving for the run.

ARTICLE 8 CONDUCT
All members of the club are required to drive their vehicles in a safe and courteous manner, respect the rights of property owners and not willfully or wantonly destroy, remove or damage in any way the property of another club member or property owner. Members are expected to obey the orders of the assigned trail leader in regards to keeping the event safe and moving along. Any unnecessary risk taking is discouraged and will be addressed by the Board of Directors as soon as possible. No alcoholic beverages or illegal substances will be consumed during a club run. Failure to comply may result in the suspension or removal of a member.

ARTICLE 9 SUSPENSION or REMOVAL of a MEMBER
All members of UNDERGROUND JEEPS are expected to conduct themselves in an appropriate manner. Should it be necessary to suspend or remove a member from the club for inappropriate behavior, or any other reason. The President/BOD shall have the right to revoke membership and there will be no refunds. The Board's decision will be final.

ARTICLE 10 DUES
The annual dues for an existing member must be renewed by March 1st of the current year. After this period, and at the discretion of the Board, membership may be denied for the upcoming year based on the current paid number of members. All checks and applications received after the March 1st deadline will be returned. A waiting list will be created and prospects for membership will be determined by the Board. Any membership's received after September 1st will pay 50% of the current yearly dues. As dues can change from year to year, the current rate will be posted on the "New member/ renewal application form." The club President, Secretary- Treasurer, and Webmaster are exempt from paying dues, as an incentive for their time consuming positions.

ARTICLE 11 CLUB OFFICERS
The club officers include the President, Vice-president, Secretary/Treasurer and board members. Each officer is entitled to one vote with the President abstaining. In the event of a deadlock, the tie-breaker will be the President's vote. For a Board of Directors meeting to be considered binding, at least five board members must be present and must include either the President or Vice-president or both. A Board member may not be an office holding member of another conflicting organization.

ARTICLE 12 CLUB OFFICERS DUTIES
President: The President shall be the Chief Executive Officer, and subject to the control of the Board of Directors, shall have general charge and supervision of the affairs of the Club in accordance with these bylaws. The President shall preside at all BOD meetings.
Vice President: The Vice President shall have such duties and powers, as the Board of Directors shall determine. He/she shall have and may exercise all the powers and duties of the President during the absence of the President or in the President's inability to act
Secretary/Treasurer: The Secretary/Treasurer shall be in charge of its financial affairs, funds, securities, and valuable papers and shall keep full and accurate records thereof. He/she shall have such other duties and powers as designated by the Board of Directors or the President. He/she shall also be in charge of the books of account and accounting records, and of its accounting procedures. The Secretary/Treasurer shall record and maintain records of all proceedings of the Board of Directors Meetings. These duties may also be split into separate Officer Positions as needed such that each officer maintains one title of either Secretary or Treasurer and the division of Duties will be agreed upon each year.
Board of Directors: The affairs of the Club shall be managed by the Board of Directors who shall have and may exercise all the powers of the Club, except those powers reserved to the Members by law or these Bylaws

ARTICLE 12A OFFICER ASSIGNMENTS
Club Officer Positions other than the position of President will be appointed by the president or his/her designee on an annual basis.

ARTICLE 13 CONFLICTS OF INTEREST, Elections
Only one member of a household may hold one of the following positions: President, Secretary- Treasurer or Vice- President. In the event another member of a household is elected to one of the Executive Governing positions in the organization, a decision between the two household members MUST be decided as to who will relinquish their position. The time period for this will be 7 days from the announced date of the election results. The Board of Directors, at this time will appoint the runner- up in the election to the position so vacated. If there is no runner- up, the Board will vote on a successor.

ARTICLE 13A CONFLICTS OF INTEREST, Events
A club member, regardless of position or status, will accept no gratuities, gifts, prizes or money on behalf of himself/ herself while soliciting for donations from manufacturers, specialty shops or other concerns for the benefit of UNDERGROUND JEEPS. Also, members soliciting for the club shall exempt themselves from any raffle or drawing in which they had a part in securing prizes and/ or services for.

ARTICLE 14 BOARD OF DIRECTORS
The Board of Directors shall manage the property, affairs and business of the club. The Board shall meet at least two times a year at a place mutually agreed upon. The Board of Directors may, in case of emergency, conduct business by telephone conference, fax machine, e-mail as necessary to carry out club business. Decisions must have a majority vote of the board members.

ARTICLE 15 VOTING
At times a general consensus of the club will be required and a membership vote will be necessary. All members in good standing are entitled to vote and are encouraged to do so. A member has one vote. There are no non-member votes. In the event of a tie, the President will cast the deciding vote, unless it is for his own election to office. The decision then rests with the Board of Directors by a 2/3 majority vote.

ARTICLE 15A VOTING VIA EMAIL
For all non-time sensitive issues, there will be a 3 business day period. This shall begin with the seconding of a motion, before the actual vote is tallied. Voting shall occur on the 3rd business day, with 2 business days of discussion. For time sensitive issue a simple majority vote obtained expeditiously shall suffice.

ARTICLE 16 MEETINGS and ORDER OF BUSINESS
The meeting of the Board shall start with a roll call. Should the roll call reveal less than five Board members, the meeting shall be null and void and no official business may be conducted. Reading of the minutes of the last meeting of the Board shall commence after roll call. Reports of committees, officers, old business and new business shall be conducted in this order. Adjournments follow.

ARTICLE 17 COMMITTEES
A committee shall consist of not less than three persons with at least one committee member being the committee chairperson. The committee's chairperson reports directly to the Board of Directors.

ARTICLE 18 AUTHORITY
All proceedings shall be governed by these by-laws, standard operating procedures promulgated by majority vote of the Board of Directors.

ARTICLE 19 AMENDMENTS
Any amendments to an article must be approved by a majority vote of the Board members present at any scheduled meeting. At minimum, 51% of the Board must be present to enact any article amendments. All Board members shall be advised no less than 30 days prior to any scheduled board meeting. Any Board members not in attendance shall be informed of changes to amendments in writing within 30 days.

ARTICLE 20 DISSOLUTION
Upon resolution to dissolve UNDERGROUND JEEPS the assets of the club shall be distributed in accordance with the Massachusetts laws governing such actions as this is the state the club is head-quartered and incorporated in.

End of Document 08/01/2005
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